How To Share Video Meeting Recordings From Your Desktop

by Jim Donnelly | Oct 5, 2021

I’ll spare you the preamble about remote work and video meetings being on the rise. You know that already (and if not, just check out some of these statistics). What you might not know is how easily you can share video meeting recordings saved on your desktop with team members, collaborators, and partners using MASV or other file transfer methods.

Why should I save video meeting recordings to my
desktop?

Man speaks to his colleagues in a virtual meeting

Photo by Surface on Unsplash

    If you plan to share video meeting recordings of a Google Meet session or Microsoft Teams meeting, those videos will automatically save to Google Drive or Microsoft Sharepoint and OneDrive, respectively. Which begs the question, “why save video meeting recordings to my desktop at all?”

    It’s a fair question with two main reasons why:

    1. Video editing

    Aside from having a reference of items discussed, many users share video meeting recordings for training or marketing purposes (e.g. a webinar). In either case, it’s best practice to edit the recording for optics. Add a company logo, cut out dead air, improve the video and audio quality, add transitions, text on-screen, etc.

    It is far easier to work on these files locally. It’s also more presentable to share a cleaned up recording that has been compressed using editing software.

    2. Cloud storage costs extra

    If you use video conferencing providers like Zoom (by far the market leader), Skype, or GoToMeeting, you have the option to store recordings in their individual cloud storage systems. In a perfect world, the storage option would be available to all users but that’s not how a business operates.

    In order to share video meeting recordings directly through the cloud, you or your organization will have to pay extra for storage options.

    For example, Zoom offers a 1 GB limit to all Pro license owners at roughly USD $15/month. That’s hardly enough space for a substantial meeting. Users can get unlimited cloud storage but only if they upgrade to an Enterprise plan which starts at 50 licenses minimum at USD $1,042/month.

    Most Zoom power users are forced into this option because video meeting recordings can result in heavy file sizes.

    How big can a video meeting recording get?

    It’s a good rule of thumb that the longer your video meeting recording, the larger the file size. Your resolution and frame rate settings also play a role (higher = larger file). 

    But there are other factors. Zoom users, for instance, can tweak their recording settings to include a menagerie of different views and visual stimuli. These include active speaker, gallery view, shared window, shared screen with gallery view, shared screen with active speaker, and the new immersive view. The more information that’s recorded, the larger the file.

    That means video meeting recording sizes can fluctuate wildly. Zoom video calls can range between 500 or so MB to 1.5 GB per hour for a one-on-one call, and 800MB to 2.4GB per hour  for group video calls. 

    Needless to say, sending such large files to collaborators quickly and reliably can be challenging without the right tools.

    Share Large Meeting Recordings Today

    Create a free MASV account and get started

    Share video meeting recordings by email

    You can always share video meeting recordings by email, but as we’ve noted in previous posts, you’ll almost certainly run up against some pretty restrictive file size limits. Email file size limits range from 50 MB via GMX to 20 MB for O365, iCloud Mail and Zoho Mail. Gmail’s file size limit is 25 MB.

    Given the large file sizes we spoke of above, sending by email isn’t going to work unless you’re running super short meetings. 

    Let’s move on.

    Share video meeting recordings with cloud storage

    Laptop on a desk with a virtual meeting on screen

    Photo by Brett Jordan on Unsplash

      You can also share video meeting recordings via cloud storage. Dropbox has an upload limit of 250 GB per file, for example, while Google Drive allows 750 GB of uploads per 24 hours. It’s highly unlikely that your recordings will reach these numbers unless you’re recording a full day session as a single file.

      What you do have to consider is how much space you have available in your cloud storage. Google Drive may allow for a 750 GB max limit but that’s not how much space you have. All free Google accounts get 15 GB of storage while “Business Starter” plans get 30 GB of cloud storage per user.

      Multiple meeting sessions will quickly eat away at these numbers. Be mindful of space if you plan to share video meeting recordings with cloud storage.

      If you want a good rundown on the various file size limitations and other quirks of cloud storage platforms, check out this previous post.

      Share video meeting recordings with file transfer software

      Another option are the many large file transfer services out there. You probably won’t run into file size issues using these platforms, at least to share video meeting recordings. WeTransfer’s paid Pro accounts, for example, have a 20 GB file size limit; Send Anywhere has a 50 GB limit; Wormhole a 10 GB limit; and Filemail a 25 GB limit. That’s plenty of room for most video meeting recordings.

      But other potential landmines when using these platforms—including slow transfer speeds— are plentiful. Enterprise file transfer solutions like Aspera don’t have file size limits, but they’re well known for other headaches such as bloated annual costs and technically complex installations, plugin and firewall configurations, and hard-to-learn workflows.

      But if you’re willing to deal with all that, the above file transfer platforms can work for sending large video meeting recordings.

      Share video meeting recordings with MASV

      An Apple lightning cable sits on top of three iPhones

      If you don’t want the hassle of file size limits or frustration of failed uploads, incomprehensible interfaces, and slow transfer speeds, you can share your video meeting recordings with MASV—the fast, easy, and affordable way to send large video files.

      MASV is used by video professionals—from filmmakers, to sports leagues, to virtual conference producers to rapidly send and receive massive video files from all over the world.

      Side (but important) note: If you’re new to MASV you automatically get a free trial worth 100 GB, which will allow you to send a ton of recorded video meetings for free. All transfers are $0.25/GB after that, which means you can share video meeting recordings for around 50 cents a pop, give or take.

      Before anything else, visit massive.io and either create an account or log into your current account. You can also download the MASV desktop app for even better transfer speeds.

      Web-Based MASV File Transfers

      From there, you just need to follow a few simple steps:

      • Hit “Send Files” on the left of the screen (appears after you click on the hamburger icon on the top left)
      • Click either the “Add Files” or “Add Folders” buttons and add your file or folder (MASV maintains the structure of all folders), or drag and drop the file or folder into the grey area that says “Drag files/folders here”
      MASV Upload UI

      MASV upload window

        • Select your sharing method (link via email or a shareable link you can paste anywhere)
        • Enter the recipient’s email address (up to five at once)
        • Hit the “Options” tab and enter the package name, a message to your recipient, and a password (if you want)
        • Hit “Send”

        And that’s it! Your recipients will be notified by email when they get their package (you’ll get a notification too). Recipients can also receive a Slack notification if your MASV account is integrated with Slack.

          MASV Desktop App

          The workflow for the desktop app is slightly different but just as fast. All you need to do is:

          • Open the app and login
          • Hit “Send a package”
          • As above, either drag-and-drop your file or folder or hit the “+ Files” or “+ Folders” buttons
          • Fill in any required or optional fields, such as package name and message
          • Hit “Send”. You’ll then see the transfer status and performance of your package.

          (If you prefer copy-pasting the link and sharing it outside the app, you can simply email the link to your recipients—they’ll have 10 days to download their files or folders).

            MASV: The best option to share video meeting recordings

            Along with being super easy to use with no tutorials or training required, MASV has no file size limits and is as fast as lightning—our service rides on a dedicated global accelerated network with more than 150 servers worldwide, and can send files super fast even if you’ve got a slow local internet connection.

            MASV Speed Test

            MASV also easily handles internet connection crashes or inconsistent conditions with ease: your transfer never has to travel very far before it hits one of our globally distributed servers and starts riding the lightning.

            And for non-technical folks who just want to share video meeting recordings without earning an IT degree, MASV doesn’t require any technical help to set up and start transferring.

            That’s why sending any large file, including video meeting recordings, is a snap with MASV. Oh, and that free trial we mentioned with 100 GB of data? You can sign up here.

            Need to Send Large Files?

            Create a free MASV account to get started

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