[et_pb_section fb_built=”1″ custom_padding_last_edited=”on|desktop” _builder_version=”4.14.7″ _module_preset=”default” background_color=”#FFFFFF” custom_margin=”||||false|false” custom_padding=”2%|20%|2%|20%|false|true” custom_padding_tablet=”4%|0%|4%|0%|true|true” custom_padding_phone=”6%|0%|6%|0%|true|true” border_color_top=”#e1e1e1″ locked=”off” global_colors_info=”{}”][et_pb_row _builder_version=”4.14.7″ _module_preset=”7b1bf5ad-cc2a-4448-981c-4963d88bd6e8″ custom_margin=”||||false|false” custom_padding=”0px||0px||false|true” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.9.3″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.14.7″ _module_preset=”default” text_text_color=”#000000″ text_line_height=”1.8em” global_colors_info=”{}”]<\/p>\n
When it comes to knowing how to upload files securely, it\u2019s critical that data is protected from threats and unauthorized access. It\u2019s especially important for remote video production teams that request large media files from external collaborators across time zones, who don’t have firsthand knowledge of their partners\u2019 security postures.<\/p>\n
Are you confident that your servers and networks are safe from data vulnerabilities? To learn how to strengthen your security when uploading files or large datasets, we break it down for you below.<\/p>\n
[\/et_pb_text][et_pb_text _builder_version=”4.14.7″ _module_preset=”2514b1ee-af07-4bc3-a96b-c9aaa32f4a18″ text_text_color=”#000000″ text_font_size=”26px” width=”100%” width_tablet=”100%” width_phone=”100%” width_last_edited=”on|tablet” max_width=”100%” custom_margin=”|-54px|0px||false|false” custom_padding=”0px|||0px|false|false” global_colors_info=”{}”]<\/p>\n
Table of Contents<\/strong><\/p>\n<\/div>\n<\/div>\n [\/et_pb_text][et_pb_text _builder_version=”4.14.7″ _module_preset=”2514b1ee-af07-4bc3-a96b-c9aaa32f4a18″ text_text_color=”#000000″ text_line_height=”1.8em” global_colors_info=”{}”]<\/p>\n [\/et_pb_text][et_pb_cta title=”Easily Request and Collect Large Files” button_url=”https:\/\/app.massive.io\/en\/signup” button_text=”Start for Free” module_class=”starttrial” _builder_version=”4.14.7″ _module_preset=”default” header_level=”h5″ header_font=”||||||||” header_font_size=”26px” header_line_height=”1.3em” body_line_height=”1.8em” background_color=”#202332″ use_background_color_gradient=”on” background_color_gradient_start=”#072231″ background_color_gradient_end=”#031119″ custom_button=”on” button_text_size=”18px” button_text_color=”#FFFFFF” button_bg_color=”#0472ef” button_bg_color_gradient_start=”#0472ef” button_bg_color_gradient_end=”#005dc6″ button_bg_color_gradient_direction=”90deg” button_border_width=”0px” button_font=”Roboto|700|||||||” button_custom_padding=”10px|42px|10px|42px|true|true” custom_margin=”||20px||false|false” link_option_url=”https:\/\/app.massive.io\/en\/signup” border_radii=”on|10px|10px|10px|10px” border_color_top=”#3d72e7″ border_color_left=”#3d72e7″ box_shadow_style=”preset2″ box_shadow_horizontal=”-13px” box_shadow_style_button=”preset1″ locked=”off” global_colors_info=”{}” button_border_width__hover_enabled=”on|hover” button_custom_padding__hover_enabled=”on|hover” button_custom_padding__hover=”|2em|||false|false” button_border_width__hover=”0px” button_bg_color__hover=”#005dc6″ button_bg_color__hover_enabled=”on|desktop”]<\/p>\n MASV is a secure file sharing tool that offers transfer speeds and custom features you can\u2019t get anywhere else.<\/p>\n [\/et_pb_cta][et_pb_code _builder_version=”4.14.7″ _module_preset=”default” global_colors_info=”{}”][\/et_pb_code][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ custom_padding_last_edited=”on|desktop” _builder_version=”4.14.7″ _module_preset=”default” background_color=”#FFFFFF” custom_margin=”||||false|false” custom_padding=”2%|20%|2%|20%|false|true” custom_padding_tablet=”4%|0%|4%|0%|true|true” custom_padding_phone=”6%|0%|6%|0%|true|true” border_width_top=”1px” border_color_top=”#e1e1e1″ locked=”off” global_colors_info=”{}”][et_pb_row _builder_version=”4.14.7″ _module_preset=”7b1bf5ad-cc2a-4448-981c-4963d88bd6e8″ custom_margin=”||||false|false” custom_padding=”0px||||false|true” locked=”off” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.9.3″ _module_preset=”default” global_colors_info=”{}”][et_pb_text module_id=”section-two” _builder_version=”4.14.7″ _module_preset=”2514b1ee-af07-4bc3-a96b-c9aaa32f4a18″ text_text_color=”#000000″ text_line_height=”1.8em” header_2_text_color=”#000000″ global_colors_info=”{}”]<\/p>\n [\/et_pb_text][et_pb_image src=”https:\/\/massive.io\/wp-content\/uploads\/2024\/05\/secure-file-sharing.webp” alt=”upload files securely” title_text=”upload files securely” _builder_version=”4.14.7″ _module_preset=”default” global_colors_info=”{}”][\/et_pb_image][et_pb_text _builder_version=”4.14.7″ _module_preset=”default” text_text_color=”#000000″ text_line_height=”1.8em” global_colors_info=”{}”]<\/p>\n Source: BenQ<\/a><\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.14.7″ _module_preset=”2514b1ee-af07-4bc3-a96b-c9aaa32f4a18″ text_text_color=”#000000″ text_line_height=”1.8em” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″]<\/p>\n Hackers, malware, and breaches, oh my! It\u2019s hard not to worry about security with the myriad ways your data can leak into unsecured environments, especially in light of huge data breaches of major self-hosted file transfer platforms or technology companies like LinkedIn, Twitter, Weibo, Adobe, and Canva<\/a>.<\/p>\n For those in media and entertainment (M&E), hackers are no less of a concern. The sensitive and highly valuable nature of the industry\u2019s intellectual property (IP), long chains of custody on many projects, reliance on remote workflows, and a high dependence on third-party vendors make M&E an especially attractive target for bad actors.<\/p>\n No matter which industry you\u2019re in, however, you need to do everything in your power to protect your data.<\/p>\n That means avoiding file upload tools with insecure features such as unrestricted public access, a lack of access controls, and no control over uploaded file types, as they can lead to vulnerabilities.<\/strong> Insecure file upload methods such as email attachments or file transfer protocol (FTP) can open your system to malware or ransomware infection, or other harmful events, such as:<\/p>\n [\/et_pb_text][et_pb_text module_id=”the-benefits” _builder_version=”4.14.7″ _module_preset=”default” text_text_color=”#000000″ text_line_height=”1.8em” header_3_text_color=”#000000″ global_colors_info=”{}”]<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.14.7″ _module_preset=”2514b1ee-af07-4bc3-a96b-c9aaa32f4a18″ text_text_color=”#000000″ text_line_height=”1.8em” global_colors_info=”{}”]<\/p>\n Thankfully, there are several ways to drastically reduce the chances of a successful cyberattack or data breach. Secure file upload solutions, such as cloud managed file transfer<\/a> (MFT), help you protect you and your users\u2019 data. There are plenty of benefits that come with using secure file upload solutions that help your team upload files securely:<\/p>\n [\/et_pb_text][et_pb_text module_id=”physical” _builder_version=”4.14.7″ _module_preset=”default” text_text_color=”#000000″ text_line_height=”1.8em” header_4_text_color=”#444444″ background_color=”rgba(158,213,247,0.19)” custom_padding=”2%|3%|2%|3%|false|true” border_width_left=”5px” border_color_left=”#3d72e7″ global_colors_info=”{}”]<\/p>\n \ud83d\udca1 Read More<\/strong>: While it’s vital to have a strong security posture, it’s also important to balance security with convenience for your users. Otherwise, they could come up with insecure workarounds to increase their\u00a0 productivity.<\/p>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ custom_padding_last_edited=”on|desktop” _builder_version=”4.14.7″ _module_preset=”default” background_color=”#FFFFFF” custom_margin=”||||false|false” custom_padding=”2%|20%|2%|20%|false|true” custom_padding_tablet=”4%|0%|4%|0%|true|true” custom_padding_phone=”6%|0%|6%|0%|true|true” border_width_top=”1px” border_color_top=”#e1e1e1″ locked=”off” global_colors_info=”{}”][et_pb_row _builder_version=”4.14.7″ _module_preset=”7b1bf5ad-cc2a-4448-981c-4963d88bd6e8″ custom_margin=”||||false|false” custom_padding=”0px||||false|true” locked=”off” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.9.3″ _module_preset=”default” global_colors_info=”{}”][et_pb_text module_id=”section-three” _builder_version=”4.14.7″ _module_preset=”2514b1ee-af07-4bc3-a96b-c9aaa32f4a18″ text_text_color=”#000000″ text_line_height=”1.8em” header_2_text_color=”#000000″ global_colors_info=”{}”]<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.14.7″ _module_preset=”default” text_text_color=”#000000″ text_line_height=”1.8em” global_colors_info=”{}”]<\/p>\n Here are some best practices to ensure your file uploads are safe and secure.<\/p>\n [\/et_pb_text][et_pb_text module_id=”#authenticate-users” _builder_version=”4.14.7″ _module_preset=”default” text_text_color=”#000000″ text_line_height=”1.8em” header_3_text_color=”#000000″ global_colors_info=”{}”]<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.14.7″ _module_preset=”2514b1ee-af07-4bc3-a96b-c9aaa32f4a18″ text_text_color=”#000000″ text_line_height=”1.8em” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″]<\/p>\n This is essential for protecting data privacy, preventing identity theft, and ensuring collaborators always upload files securely. You should implement, at minimum, two-factor authentication (2FA), which requires two types of authentication (for example, a login password and a code sent by text). For increased security<\/a>, use multi-factor authentication (MFA), which typically requires at least three types of authentication.<\/p>\n [\/et_pb_text][et_pb_text module_id=”implement-access” _builder_version=”4.14.7″ _module_preset=”default” text_text_color=”#000000″ text_line_height=”1.8em” header_3_text_color=”#000000″ global_colors_info=”{}”]<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.14.7″ _module_preset=”2514b1ee-af07-4bc3-a96b-c9aaa32f4a18″ text_text_color=”#000000″ text_line_height=”1.8em” global_colors_info=”{}”]<\/p>\n Restrict who can download specific files based on their role and permissions to prevent sensitive data from getting into the wrong hands. For example, you can make it so that only people in management can access uploaded files. Types of access control include mandatory access control (MAC), discretionary access control (DAC), role-based access control (RBAC), rule-based access control, and attribute-based access control (ABAC).<\/p>\n [\/et_pb_text][et_pb_text module_id=”conduct-regular” _builder_version=”4.14.7″ _module_preset=”default” text_text_color=”#000000″ text_line_height=”1.8em” header_3_text_color=”#000000″ global_colors_info=”{}”]<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.14.7″ _module_preset=”2514b1ee-af07-4bc3-a96b-c9aaa32f4a18″ text_text_color=”#000000″ text_line_height=”1.8em” global_colors_info=”{}”]<\/p>\n Conduct regular security audits on your system to identify and fix vulnerabilities in the file upload process. If you use third-party software for file transfer, ensure they do this as well. This includes documentation review to ensure compliance, access controls review, security controls evaluation, and more. These audits can be paired with third-party penetration testing.<\/p>\n [\/et_pb_text][et_pb_text module_id=”ensure-compliance” _builder_version=”4.14.7″ _module_preset=”default” text_text_color=”#000000″ text_line_height=”1.8em” header_3_text_color=”#000000″ global_colors_info=”{}”]<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.14.7″ _module_preset=”2514b1ee-af07-4bc3-a96b-c9aaa32f4a18″ text_text_color=”#000000″ text_line_height=”1.8em” global_colors_info=”{}”]<\/p>\n Verify that your systems, processes, and vendors are compliant with data privacy and data management regulations such as GDPR and SOC 2. Not only does this protect your organization from legal repercussions, but it also helps inspire trust in customers as big data leaks and breaches continue to make the news.<\/p>\n [\/et_pb_text][et_pb_text module_id=”provide-ongoing” _builder_version=”4.14.7″ _module_preset=”default” text_text_color=”#000000″ text_line_height=”1.8em” header_3_text_color=”#000000″ global_colors_info=”{}”]<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.14.7″ _module_preset=”2514b1ee-af07-4bc3-a96b-c9aaa32f4a18″ text_text_color=”#000000″ text_line_height=”1.8em” global_colors_info=”{}”]<\/p>\n Even if you have all the right technology and processes in place, if your users aren\u2019t educated about how to upload files securely, your systems can be vulnerable to attacks. Make sure everyone in your organization undergoes regular security awareness training about how to properly safeguard data, avoid downloading malware, and set up strong passwords.<\/p>\n [\/et_pb_text][et_pb_text module_id=”file-type” _builder_version=”4.14.7″ _module_preset=”default” text_text_color=”#000000″ text_line_height=”1.8em” header_3_text_color=”#000000″ global_colors_info=”{}”]<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.14.7″ _module_preset=”2514b1ee-af07-4bc3-a96b-c9aaa32f4a18″ text_text_color=”#000000″ text_line_height=”1.8em” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″]<\/p>\n Limit uploads only to necessary file types to minimize the chances of harmful content being uploaded to your servers. For example, attackers can try to inject malware into your system using executable files with extensions like .exe, .dll, .bat, or .sh. Restricting users from uploading those file types can help keep your uploads secure<\/a>. Having a file upload portal that allows you to restrict file types with just a couple of clicks can be a big help.<\/p>\n [\/et_pb_text][et_pb_text module_id=”store-files” _builder_version=”4.14.7″ _module_preset=”default” text_text_color=”#000000″ text_line_height=”1.8em” header_3_text_color=”#000000″ global_colors_info=”{}”]<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.14.7″ _module_preset=”2514b1ee-af07-4bc3-a96b-c9aaa32f4a18″ text_text_color=”#000000″ text_line_height=”1.8em” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″]<\/p>\n Choose a cloud storage<\/a> provider that meets your criteria for speed, simplicity, reliability, cost, and of course, security. It should have strong security features such as data encryption (in transit and at rest), user authentication tools, access controls, vulnerability scans, and activity logs\/audit trails. Integrating your file transfer solution with cloud storage to automate content uploads or downloads can also improve security, since it reduces the chance of a manual error sneaking into the file transfer process.<\/p>\n [\/et_pb_text][et_pb_text module_id=”encrypt-files” _builder_version=”4.14.7″ _module_preset=”default” text_text_color=”#000000″ text_line_height=”1.8em” header_3_text_color=”#000000″ global_colors_info=”{}”]<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.14.7″ _module_preset=”2514b1ee-af07-4bc3-a96b-c9aaa32f4a18″ text_text_color=”#000000″ text_line_height=”1.8em” global_colors_info=”{}”]<\/p>\n Data encryption converts messages or files into unreadable code through algorithms that scramble the data. If your files somehow get into the wrong hands, the data will be hidden by a string of complex characters. Make sure to use strong encryption, such as AES-256 and TLS 1.2, on data in flight and at rest.<\/p>\n [\/et_pb_text][et_pb_text module_id=”scan-malware” _builder_version=”4.14.7″ _module_preset=”default” text_text_color=”#000000″ text_line_height=”1.8em” header_3_text_color=”#000000″ global_colors_info=”{}”]<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.14.7″ _module_preset=”2514b1ee-af07-4bc3-a96b-c9aaa32f4a18″ text_text_color=”#000000″ text_line_height=”1.8em” global_colors_info=”{}”]<\/p>\n Before uploading files, scan them for trojans, viruses, or other malware using tools like antivirus software, command line interfaces (CLIs), or software development kits (SDKs). Make sure to regularly update the software to protect yourself from emerging threats. If you use a file transfer service, ensure it performs regular malware scanning on all file transfers.<\/p>\n [\/et_pb_text][et_pb_text module_id=”regularly-update” _builder_version=”4.14.7″ _module_preset=”default” text_text_color=”#000000″ text_line_height=”1.8em” header_3_text_color=”#000000″ global_colors_info=”{}”]<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.14.7″ _module_preset=”2514b1ee-af07-4bc3-a96b-c9aaa32f4a18″ text_text_color=”#000000″ text_line_height=”1.8em” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″]<\/p>\n Performing these updates ensures that your software runs on its latest version, which helps optimize performance and fixes known security flaws. Consider that self-hosted file transfer solutions can make your system more vulnerable than the cloud in this regard, because you have to make these updates yourself (a process that\u2019s often delayed or forgotten about when performed manually). Cloud users, on the other hand, can count on their providers to make updates quickly and automatically.<\/p>\n [\/et_pb_text][et_pb_text module_id=”record-activity” _builder_version=”4.14.7″ _module_preset=”default” text_text_color=”#000000″ text_line_height=”1.8em” header_3_text_color=”#000000″ global_colors_info=”{}”]<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.14.7″ _module_preset=”2514b1ee-af07-4bc3-a96b-c9aaa32f4a18″ text_text_color=”#000000″ text_line_height=”1.8em” global_colors_info=”{}”]<\/p>\n Keep track of who\u2019s uploading and downloading files and accessing your software systems, as well as when these events take place. These records allow you to monitor your systems for suspicious activity and unauthorized access. If you use a file sharing service, ensure it includes a centralized admin console to track usage in one place to stay organized and allow for auditing, if necessary.<\/p>\n [\/et_pb_text][et_pb_text module_id=”sanitize-filenames” _builder_version=”4.14.7″ _module_preset=”default” text_text_color=”#000000″ text_line_height=”1.8em” header_3_text_color=”#000000″ global_colors_info=”{}”]<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.14.7″ _module_preset=”2514b1ee-af07-4bc3-a96b-c9aaa32f4a18″ text_text_color=”#000000″ text_line_height=”1.8em” hover_enabled=”0″ global_colors_info=”{}” sticky_enabled=”0″]<\/p>\n Don\u2019t put sensitive data or information into file names (e.g. addresses, account numbers, full names). Creating a file naming convention<\/a> that everyone follows could help with this as well as staying organized. For uploaded files that don\u2019t follow your naming conventions, you can rename them to prevent attackers from injecting malicious code or scripts into a file name. Remove potentially dangerous characters or patterns.<\/strong><\/p>\n Any file sharing service you use should allow you to set file naming conventions<\/a> in its file uploader, so collaborators have no choice but to follow your file name rules.<\/p>\n [\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ custom_padding_last_edited=”on|phone” _builder_version=”4.14.7″ background_color=”#f5f5f5″ custom_margin=”||||false|false” custom_padding=”2%|20%|2%|20%|true|true” custom_padding_tablet=”4%|0%|4%|0%|true|true” custom_padding_phone=”6%|0%|6%|0%|true|true” global_colors_info=”{}”][et_pb_row _builder_version=”4.14.7″ _module_preset=”7b1bf5ad-cc2a-4448-981c-4963d88bd6e8″ custom_margin=”||||false|false” custom_padding=”||||false|true” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.9.3″ _module_preset=”default” global_colors_info=”{}”][et_pb_text module_id=”secure-file-sharing” _builder_version=”4.14.7″ _module_preset=”2514b1ee-af07-4bc3-a96b-c9aaa32f4a18″ text_text_color=”#000000″ text_line_height=”1.8em” header_2_text_color=”#000000″ global_colors_info=”{}”]<\/p>\n [\/et_pb_text][et_pb_text _builder_version=”4.14.7″ _module_preset=”2514b1ee-af07-4bc3-a96b-c9aaa32f4a18″ text_text_color=”#000000″ text_line_height=”1.8em” global_colors_info=”{}”]<\/p>\n Ensuring that your team knows how to upload files securely can seem overwhelming at first, especially if you regularly share files externally.<\/strong> But it\u2019s worth the investment to protect your and your users\u2019 data, adhere to regulations, and stay informed about the latest security threats. Thankfully, there are tools available that can streamline your workflow and ensure you can upload files securely without friction.<\/p>\n If you\u2019re looking for a fast, simple, and secure file transfer solution that allows you to handle very large media files with no limits on file package sizes, point-and-click file transfers, and no-code cloud integrations and automations, MASV Portals<\/a> is the perfect solution.<\/p>\n\n
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The Risks of Insecure File Uploads<\/h2>\n
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The benefits of secure file uploads<\/h3>\n
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12 Secure File Upload Best Practices<\/h2>\n
1. Authenticate users<\/h3>\n
2. Implement access and download controls<\/h3>\n
3. Conduct regular security audits<\/h3>\n
4. Ensure compliance with data protection regulations<\/h3>\n
5. Provide ongoing employee training on secure file handling<\/h3>\n
6. Implement file type restrictions<\/h3>\n
7. Store files in secure cloud storage<\/h3>\n
8. Encrypt your files<\/h3>\n
9. Scan files for malware<\/h3>\n
10. Update and patch software<\/h3>\n
11. Record activity logs and audit trails<\/h3>\n
12. Sanitize file names<\/h3>\n
MASV: The Most Secure File Sharing Platform to Upload Files Securely<\/h2>\n